Privacy Policy
Who we are
“We” refers to The Haller Foundation, a registered charity (charity number: 1101725). We are also registered with the ICO (Information Commissioner’s Office) as a data controller under registration number Z9786424.
Responsible Person
Foundation Director, Chloe Ford-Welman
Your Privacy
Your privacy is extremely important to us. We uphold your rights regarding how personal data is collected, stored, and handled. We will never sell your data to third parties, nor will we share your details with other entities for marketing purposes without your explicit consent.
How we collect your information
We collect the information you provide through the following means:
Email communications
Website forms
Telephone conversations
Face-to-face interactions
Postal mail
The Haller Farmers app
Additionally, when you sign up for an event, make a donation, use the Haller Farmers App, or engage with us in other ways, you may provide us with personal information.
Information we collect
General Information:
If you support us through donations, volunteering, fundraising, event participation, or using the Haller Farmers App, we may collect:
Your name
Address
Date of Birth (DOB)
Email address & phone number
Bank or credit card details
Additional Information:
Where necessary, we may ask for:
Health-related information (e.g., if participating in high-risk events)
Your reasons for donating (optional)
App-Specific Information:
When using the Haller Farmers App, designed to support small-scale farmers in Africa, we may also collect:
Geolocation data (for personalised services such as local farming advice)
Farming activity data (e.g., crop details, resource usage, and practices)
Feedback or survey responses (to improve app functionality)
Contact Details: Mobile phone number or email address
We use analytics systems to enhance functionality, improve user experience and gather usage information. We also employ Google Analytics, Firebase and Twilio for this purpose. For more information on these privacy policies you can visit their websites.
Why we need your data.
We require your data for:
Proper record-keeping and administration of The Haller Foundation’s activities.
Providing you with organisational updates, news, and relevant resources.
Supporting and enhancing your experience with the Haller Farmers App.
With your consent, we may also contact you to:
Share progress updates on our projects.
Request donations or other support.
We never sell or share your personal details with third parties. However, if we organise an event or initiative in partnership with another named organisation, we may need to share your details with them for logistical purposes.
The following table outlines the types of data we collect and the legal basis for processing:
We will only use your data in a manner that aligns with the basis on which it was collected, as outlined in the table above.
Is the information you provide secure?
We prioritise the security of your personal data by:
Restricting access to personal data to appropriately trained staff.
Ensuring all laptops and email accounts are password-protected and used solely for their intended purposes.
Storing non-essential data securely off-site.
Although we strive to protect your information, please note that no internet transmission can be guaranteed to be 100% secure.
In the event of a data breach, Haller will assess the risk to individuals’s rights and freedoms and, if necessary, report the breach to the Information Commissioner’s Office. More information on data breaches can be found on the ICO website.
Kenya and African Nations Data Protection
As The Haller Foundation operates in Kenya and other African nations, we adhere to additional data protection regulations specific to these regions:
Kenya (Data Protection Act, 2019)
For users in Kenya, we comply with the Kenyan Data Protection Act, 2019 (DPA), which includes:
Consent-Based Processing: We will obtain explicit consent before collecting or processing your personal data.
Cross-Border Data Transfers: Where data is transferred outside Kenya, we ensure appropriate safeguards are in place.
Local Data Storage: Sensitive personal data may be stored within Kenya as required by law.
User Rights: Kenyan users can request access, corrections, or deletion of their personal data in accordance with the DPA.
Africa-Wide Compliance
While Africa does not have a continent-wide data protection law, we align with major national regulations, including:
South Africa (POPIA - Protection of Personal Information Act)
Nigeria (NDPR - Nigeria Data Protection Regulation)
Uganda, Ghana, Rwanda, and other African nations with data protection laws
If your data falls under one of these jurisdictions, we will process it in accordance with local requirements and provide necessary disclosures as required by law.
How long we keep your data
We are required under UK tax law to retain your personal data for six years. After this period, your data will be securely destroyed. To ensure our records are accurate, please notify us of any changes to your details.
Our GDPR Policy will undergo an annual review to ensure its relevance and effectiveness.
Your rights
You have the right to:
Ask us to stop processing your personal data if it is not required for its original purpose (e.g., processing a donation).
Request a copy of the personal data we hold about you. If any discrepancies are identified, we will correct them promptly.
To request a copy of your information, please write to us at: The Haller Foundation, 71 Mount Ephraim, Tunbridge Wells, Kent, TN4 8BG.
(Note: Requests must be made by post with proof of identity to ensure data security.)
For any queries or to opt out of our database, please email us at: data@haller.org.uk
Concerns and Complaints
If you have concerns about how we handle your data, you have the right to contact the ICO (Information Commissioner’s Office).
This GPPR policy demonstrates Haller’s commitment to safeguarding personal data and ensuring its responsible and lawful processing in accordance with GDPR.
Thank you for supporting The Haller Foundation.
Last Updated
4th February 2025